HP CM8060/CM8050 Color MFP with Edgeline Technology - HP MFP Send Fax driver
Security level: Public
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In this document:

If an optional analog fax accessory is installed in the device, and the device is connected to an analog phone line, you can use the device to send and receive faxes. If an analog fax accessory is not installed, you can send faxes by using a LAN fax service or an Internet fax service.

NOTE: If an analog fax accessory is not installed, the device cannot receive faxes.
Use the HP MFP Send Fax driver to send faxes from a computer to one or more network-connected devices. Access the HP MFP Send Fax driver by printing from an application and selecting the appropriate driver in the Print dialog box:

HP CM8060 MFP with Edgeline Fax for the HP CM8060 Color MFP with Edgeline Technology
HP CM8050 MFP with Edgeline Fax for the HP CM8050 Color MFP with Edgeline Technology
Other settings for the driver are available by accessing the driver settings.
This STR describes the settings that are available for the HP MFP Send Fax driver. These settings are located on the control tabs, the controls, and the control dialog boxes that are displayed through the driver Properties tabs, the Printing Preferences tabs, the Printing Defaults tabs, and the Document Properties tabs.
Most of the tabs and settings available on these driver dialog boxes are standard Windows print settings and selections. Only the settings and selections specific to the HP MFP Send Fax driver are covered.

NOTE: For information about sending faxes directly from the device control panel, see the HP CM8060/CM8050 Color MFP with Edgeline Technology System Administrator Guide, which is available on the System Administrator's CD.

Access to the HP MFP Send Fax driver
Driver Properties tabs
These tabs controls the driver behavior and driver connections. To gain access to the driver Properties tabs:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
The following Properties fax-driver control tabs are available:

General
Sharing
Ports
Advanced
Color Management
Security
Device Settings
About
In addition to the driver Properties tabs, three other tab sets are associated with the HP MFP Send Fax driver:

Printing Preferences tabs
Printing Defaults tabs
Document Properties tabs
The tab sets look identical, but have different uses. The following table describes the function of each of the tab sets.

Printing Defaults, Printing Preferences, Document Properties
Tab set title
Description
Printing Preferences
Use the control tabs to set the default values that apply to the local user of the HP MFP Send Fax driver
Printing Defaults
Use the control tabs to set the default values that apply to all sharing users of the HP MFP Send Fax driver (for example, through a shared device)
Document Properties
Control-tab settings apply to the software program only; changes are lost after the software program is closed
The Printing Preferences tabs, the Printing Defaults tabs, and the Document Properties tabs have the same three control tab sets:

Advanced
Paper/Quality
Services

Printing Preferences tabs
To gain access to the Printing Preferences tabs:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Printing Preferences....
OR

From within most software programs, click File.
Click Print.
In the printer drop-down list, select the driver name.
Click Printing Preferences.
The appearance and names of the fax driver tabs can vary, depending on the operating system.

Printing Defaults tabs
To gain access to the Printing Defaults tabs:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the Advanced tab.
Click the Printing Defaults button.
The appearance and names of the fax driver tabs can vary, depending on the operating system.

Document Properties tabs
To gain access to the Document Properties tabs:

From within most software programs, click File.
Click Print.
In the printer drop-down list, select the driver name.
Click Properties.
The appearance and names of the fax driver tabs can vary, depending on the operating system. These driver settings apply while the software program is open.

Help system
The HP MFP Send Fax driver includes a full-featured Help system to provide assistance with printing and configuration options.
Windows provides a Help system that gives basic information about a setting or function on the driver Properties control tabs and associated dialog boxes. Because this help information is not customized for the HP MFP Send Fax driver, the descriptions might be more applicable for print programs than to the HP MFP Send Fax driver.

What's this? Help
Windows XP, Windows Server 2003, and Windows 2000 support What's this? Help. You can gain access to What's this? Help messages in any of the following ways:

Right-click a control and then click What's this?. A pop-up Help window appears.
Click the ? button in the upper-right corner of the frame, next to the X, to change the cursor to an arrow with a question mark. When you use this special cursor to select a control, the pop-up Help window for that feature appears.
Press the F1 key, and the Help window for the selected control appears.

Context-sensitive Help
Click the Help button on a driver tab or in a dialog box to see a context-sensitive Help message.

Driver Properties tabs features
General tab
To gain access to the General tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the General tab.
The General tab provides the following controls for the HP MFP Send Fax driver:

Change the driver name in the box next to the device icon.
Specify the physical location of the device in the Location: field. This location appears in the Printers and Faxes folder.
Type a comment about the device in the Comment: field.
Click the Printing Preferences... button to open the Printing Preferences control tabs.
Click the Print Test Page button to open the HP MFP Send Fax driver user interface for sending a fax.

Sharing tab
To gain access to the Sharing tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the Sharing tab.
The Sharing tab provides the following controls for the HP MFP Send Fax driver:

Click Share this printer to share the HP MFP Send Fax driver. Type the Share Name to enable this feature.
Click Additional Drivers to share the HP MFP Send Fax driver in other operating-system environments. (Only Windows XP and x64 Windows XP/Windows Server 2003/Windows 2000.)

Ports tab
To gain access to the Ports tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the Ports tab.
The Ports tab provides the following controls for the HP MFP Send Fax driver:

Modify the HP MFP Send Fax driver port by clicking Add Port, Delete Port, or Configure Port.
Click Enable printer pooling to allow the HP Send Fax job to be sent to multiple devices.

Advanced tab

To gain access to the Advanced tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the Advanced tab.
The Advanced tab provides the following controls for the HP MFP Send Fax driver:

Click Always Available to send the Send Fax job immediately (default).
Click Available from to hold the Send Fax job in the spooler during an unavailable time span. The Send Fax job is released during an available time span.
Configure the available time span by clicking the up and down arrows next to the time fields.
Click the New Driver button to update the existing HP MFP Send Fax driver. See for more information.
Ensure that the following default spooler settings are selected:
Spool print documents so program finishes printing faster
Start printing immediately
Print spooled documents first
Enable advanced printing features

NOTE: The spooler settings are active and should not be changed from the default settings for the HP MFP Send Fax driver.

Click the Printing Defaults button to open the Printing Defaults dialog box.
Click the Print Processor button to open the Print Processor dialog box. Do not change the default settings.
Click the Separator Page button to create a separator page for the fax job.

NOTE: The Separator Page feature is not supported for the HP MFP Send Fax driver.

Upgrade the HP MFP Send Fax driver
Use this method of upgrading the HP MFP Send Fax driver to retain the phone book that was established in an earlier HP MFP Send Fax driver version.

NOTE: The newer versions of the HP MFP Send Fax driver has a phone book export feature.
To update the HP MFP Send Fax driver:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the Advanced tab.
Click New Driver and follow the instructions in the Add Printer Driver Wizard.

Device Settings tab
To gain access to the Device Settings tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click Device Settings.
The following figure shows the Device Settings tab.

Figure 1: Device Settings tab
The Device Settings tab provides the following control for the HP MFP Send Fax driver:

Installable Options. Use the Automatic Configuration pull-down menu to perform an Update Now function.
The HP MFP Send Fax driver queries the device for any setting or configuration changes. Normally, this is not required because the driver will automatically perform this function each time the driver is opened.
The default setting is Off. After an automatic configuration is performed, the setting returns to Off.

About tab
To gain access to the About tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Properties.
Click the About tab.
The About tab provides detailed information about the HP MFP Send Fax driver. It contains an overall build number (in parenthesis after the model name) together with specific information about each of the components. The following figure shows the About tab.

Figure 2: About tab
The About tab lists driver installation file names and their version numbers. The About tab also indicates whether the administrator preferences have been set, the date that the driver was last configured, and whether the configuration is default or user-defined.
To determine the latest version, compare the overall build number (in parenthesis after the model name) and the GPD number (in the Driver Files: field). If the overall build number has increased, this is the latest version of the driver.
If the overall build number is the same, check the version number of the GPD file. The driver that has the highest GPD version number is the latest driver.

Printing Preferences, Printing Defaults, and Document Properties tabs features
Advanced tab

To gain access to the Advanced tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Printing Preferences.
Click the Advanced tab.
Use the Advanced tab to change the layout of printed pages and to configure special controls that are not commonly used. Also use this tab to control print-driver features such as paper size and number of copies (although most current software programs support these features in the print dialog box or through the page settings in the software program).
The following figure shows the Advanced tab.

Figure 3: Advanced tab
The Advanced tab contains the following controls:

Paper/Output

The Paper/Output control contains the following settings:

Copy Count
Collated check box (becomes available and can be changed when the Copy Count setting is greater than 1)

NOTE: When changing control settings, click the setting to see the drop-down list for that setting.

Copy Count
Copy Count specifies the number of copies to print. For the HP MFP Send Fax driver, additional fax jobs will be sent if the number of copies is changed to any number greater than 1. The default setting is 1.

Collated
The Collated check box is visible when the Copy Count setting is selected. The check box becomes available and can be changed when the Copy Count setting is greater than 1.

NOTE: The Collated setting is not applicable to the HP MFP Send Fax driver.

Document Options

The Document Options control contains the following settings:

Advanced Printing Features
Printer Features
Layout Options

Advanced Printing Features
These settings are not applicable to the HP MFP Send Fax driver. The Advanced Printing Features setting should be Enabled by default.

Paper/Quality tab

To gain access to the Paper/Quality tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Printing Preferences.
Click Paper/Quality.
Use the Paper/Quality tab to specify the size, and orientation of the paper. These will be applied to Send Fax jobs.
The following figure shows the Paper/Quality tab.

Figure 4: Paper/Quality tab
The Paper/Quality tab contains the following control sets:

Print Task Quick Sets

The first group box in the upper portion of the Paper/Quality tab is Print Task Quick Sets. Use the Print Task Quick Sets setting to store the current combination of driver settings. Print Task Quick Sets are either preset by system-administrator settings or user-defined printing specifications (such as paper size). The Print Task Quick Sets setting does not appear on the driver Properties page.

NOTE: System administrators can predefine Print Task Quick Sets for users. These administrator Print Task Quick Sets are defined on the server and are available to users, but usually cannot be modified by users. Users can also define Print Task Quick Sets.
The following selection is available in the Print Task Quick Sets drop-down menu:

Default Print Settings

Default Print Settings
When Default Print Settings is selected, nearly all of the settings are restored to the combination that existed after the driver was installed (the original settings). However, if the attribute combinations that are associated with the other quick sets have been changed or deleted, the original settings for those items are not restored.
Type a new Quick Set name here appears in the Print Task Quick Sets menu automatically if no other driver settings have been changed since the driver was installed, or if all of the driver settings match the original settings. Otherwise, the setting in the Print Task Quick Sets menu is the same label that appeared when the printing Properties dialog was last closed by clicking OK.
When Default Print Settings is selected, the following defaults are restored:

Paper Options — Size is: Letter
Orientation — Portrait
By default, the Print Task Quick Sets menu is set to Default Print Settings. When you any of the default settings are changed and you want to save the configuration as a Print Task Quick Set, highlight the words Default Print Settings, type the name for the new Print Task Quick Set, and then click Save. Print Task Quick Sets are saved in the system registry. To delete a Print Task Quick Set, select it from the drop-down menu and click Delete.

NOTE: Store a maximum of 25 Print Task Quick Sets on a particular system. If you attempt to save more, the following message appears: There are too many Print Task Quick Sets defined. Please delete some before adding new ones.

Paper Options

The settings specified in the Paper Options group on the Paper/Quality tab apply to all of the pages of the document.
The following setting is available in the Paper Options group box:

Size is:

Size is:
The Size is: setting is a drop-down menu that lists all of the supported paper sizes.
Move the cursor over the dimensions label to change the cursor from an arrow to a gloved hand. Click the dimensions label to toggle between English and metric units.
Because paper-size settings in most software programs override print-driver settings, it is generally best to use the driver to set paper size only when printing from software programs that do not include a paper-size setting, such as NotePad.
The paper size is applied to the HP Send Fax job and no printing occurs.

Document preview image
The document preview image is a line-drawn image of a page that represents graphics and text. The document preview image is always oriented so that the contents of the page are right-side-up.
Move the cursor over the document preview image to change the cursor from an arrow to a gloved hand. Toggle between portrait and landscape page orientation by clicking the image.

Orientation
Orientation refers to the layout of the image on the page, and does not affect the way that paper feeds into the device. Specify the orientation of the fax job. The two available orientations are portrait and landscape. The default orientation is Portrait.

NOTE: Nearly all software programs establish the orientation for the page, so the page orientation in the driver is useful only for the few software programs that do not set an orientation.
The Orientation group box contains two options:

Portrait. The top edge of the document is the shorter edge of the paper.
Landscape. The top edge of the document is the longer edge of the paper.
Click the document preview image to toggle orientation between portrait and landscape.

Services tab

To gain access to the Services tab:

Click Start.
For Windows 2000, select Settings, and then click Printers.
For Windows XP Professional and Windows Server 2003, click Printers and Faxes.
For Windows XP Home, click Control Panel, and then double-click the Printers and Faxes icon.
Right-click the driver name.
Click Printing Preferences.
Click Services.
The Services tab is shown in the following figure.

Figure 5: Services tab
The Services tab contains the following links:

NOTE: The Services tab options appear only if the HP MFP Send Fax driver is connected to a valid TCP/IP port.

Device and Supplies Status
Click the Device and Supplies Status icon to open the Device Status screen of the HP EWS.

Launch Embedded Web Server
Click the Launch Embedded Web Server icon to open the HP EWS.